Submit an expense

Deterministic policy checks. Immediate decision. Follow-up questions when we need more information — never a silent approval.

Policy version 2026-07-v3

Approved 5

Rejected 0

Needs attention 7

Pending delivery 1

Employee Date Category Merchant Amount Currency Non-USD expenses will be flagged for USD equivalent. Memo / business purpose Client name + business purpose helps unlock the client-meal path. Approval code optional I confirm a paper receipt is on file (no upload) Required for amounts strictly over $25 when no file is attached.

Attach receipt optional

📎

Drop a receipt here or . PDF, PNG, or JPG up to 10 MB.

The file rides along with the submission. It is parsed and its LLM invocation is recorded when you click Submit — use the Upload receipt tab if you want to auto-fill fields from a receipt before submitting.

📎

Drop a receipt here or

PDF, PNG, or JPG up to 10 MB. Never auto-approved from OCR — you confirm the details before submission.

▤

Drop a batch JSON file here or

Must be a JSON array of expense objects. We validate each row independently.

Expense	Employee	Decision	Reason	LLM invoked	Source	Updated
EXP-7cf6bef193d7	PUJA CHHABRIA	Needs info	Please add the hotel city for the $1,626.78 charge so we can apply the correct nightly cap.	receipt extraction receipt extraction question generation	receipt_upload	2026-07-23
EXP-06a84c599f9a	PUJA CHHABRIA	Needs info	Please add the hotel city for the $1,626.78 charge so we can apply the correct nightly cap.	receipt extraction receipt extraction question generation	receipt_upload	2026-07-23
EXP-b4a7ea0eb3e0	PUJA CHHABRIA	Needs info	Please add the hotel city for the $1,626.78 charge so we can apply the correct nightly cap.	receipt extraction receipt extraction question generation	receipt_upload	2026-07-23
EXP-2a7ac6c84211	Puja	Needs info	The category 'ground transport' is not covered by an automatic rule. A reviewer will confirm before approval.	receipt extraction receipt extraction client meal disambiguation borderline adjudication question generation	receipt_upload	2026-07-23
EXP-e690de7a05ad	Puja	Needs info	The category 'ground transport' is not covered by an automatic rule. A reviewer will confirm before approval.	receipt extraction receipt extraction borderline adjudication question generation	receipt_upload	2026-07-23
EXP-6c816c9c259e	Ashwin B	Approved	Economy airfare $11.20 is reimbursable.	receipt extraction receipt extraction client meal disambiguation	receipt_upload	2026-07-23
EXP-fc98ee7e05ed	Ashwin B	Approved	Economy airfare $11.20 is reimbursable.	receipt extraction receipt extraction client meal disambiguation	receipt_upload	2026-07-23
EXP-96c356e16c30	Ashwin B	Needs info	Please confirm the cabin class booked for this flight. Only economy is reimbursable.	receipt extraction receipt extraction question generation	receipt_upload	2026-07-23
EXP-70b6395abec0	abn@example.com	Approved	Lunch amount $18.75 is within the $30 standard limit.	deterministic only	manual	2026-07-23
EXP-89cf852a3028	abn@example.com	Approved	Client breakfast with Acme Corp — no price cap applies.	client meal disambiguation	manual	2026-07-23
EXP-250b5123f044	abn@example.com	Needs info	The memo mentions client/business context but doesn't identify who. Please share the client name, business purpose, and attendees for the $12.50 breakfast.	client meal disambiguation borderline adjudication client meal disambiguation question generation	manual	2026-07-23
EXP-98f88584a291	A	Approved	Lunch amount $15.00 is within the $30 standard limit.	deterministic only	manual	2026-07-23

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